“How do I get the fundamentals of project management right?” is an interesting question clients often pose. In our experience, to get the fundamentals right, businesses need to address three things – people, processes and technology.
All project stakeholders need to have an understanding of what the fundamentals of project management are, and specifically the role and responsibilities they each have in delivering projects. A project manager will need an in-depth technical knowledge of the 10 PMBOK knowledge areas, Integration, Scope, Schedule, Cost, Quality, Resource, Communications, Risk, Procurement, and Stakeholder Management, whilst also having strong leadership skills, and a good knowledge of, and expertise in the industry and organisation of the performing project. Training, formal classroom based, and on-going on the job training, is required to address the need for technical project management skills.
A project sponsor or steering group member will need to make sure that only the right projects – those most closely aligned with strategic objectives – get the green light to proceed. They need to ensure that the benefits a project is expected to deliver are understood by the project manager and team from the start, and drive the project manager and team onwards always in the pursuit of harvesting as many benefits as possible. They also play a key role in governing a project, with primary focus on the four corner stones of all projects; Scope, Schedule, Cost and Quality. Perhaps most importantly for a project manager and project team, the sponsor must also offer, and be available to support, the project team when required.
The project team are responsible for the duties assigned to them by the project manager, for following the agreed upon project management processes, for producing quality deliverables within the constraints of the project, and for identifying risks and opportunities to improve project management processes.
Aspira offer industry recognised and accredited project management training to project managers, project team members and sponsors.
Processes for delivering projects, from concept through to delivery need to be defined, documented, understood and agreed upon by all key project stakeholders. Top-down management agreement and support of these processes is vital to ensure the successful embedding of any process. Once the end-to-end project delivery processes have been defined and agreed, a strong governance framework is required to ensure the processes are consistently being followed by project stakeholders. Often businesses struggle to identify what the right end-to-end project delivery processes and supporting governance framework is for them. The consulting team in Aspira can help in this regard. We work with clients to identify end-to-end project delivery processes and supporting governance frameworks that make sense for their business, and assist in the roll out of these processes.
Technology is often the first thing that a business will look at as a solution to getting the fundamentals of project management right, and although technology advances have seen incredibly smart portfolio, program and project management tools enter the market, technology will only be fully effective and embraced in a business when the people and process gaps above have been addressed first. Technology advances have resulted in the introduction of tools that can now make decision making, planning, executing, monitoring and controlling and closing projects much easier. With so many companies offering cutting edge technology to streamline and improve how projects are delivered, it can be challenging for a business to know what is the best fit for them. Aspira has worked with many clients to help them identify the technology solution that best suits their needs. We capture clients requirements, identify suitable technology and vendors, evaluate and provide recommendations on the technology solutions that best suit our customer’s needs.
Article by Gillian Whelan, Project Manager at Aspira. To find out more about how Aspira can improve your team’s project management, contact firstname.lastname@example.org