What is SharePoint?

 

 

SharePoint is a web-based, collaborative platform that enables Businesses to improve their Business processes, increase productivity and improve teamwork between their staff. It integrates with Microsoft Office applications to provide a document management and storage system; SharePoint is highly configurable and its use varies from one business to another. Businesses generally use SharePoint to create websites. These are then used as a secure place to store, organize, share, and access information from any device, from a desktop PC, to smart phones and tablets.

SharePoint is available as a hosted service provided by Microsoft or on Premise, where the server technologies required to support SharePoint are hosted on the client’s infrastructure and maintained by the client, or a hybrid of on premise and hosted.

There are currently 3 editions of SharePoint; Foundation which is free and provides simple collaboration using team sites, blogs and apps, Standard adds to this with Intranets, portals, extranets, search, and My Site social networking and Enterprise which adds business intelligence and office integration services. To see the full list of differences between the editions, please follow this link SharePoint editions. With the release of SharePoint 2016 Foundation is no longer available. In addition to these offerings of SharePoint we also now have SharePoint Online, which is a cloud hosted service as part of Office 365, however it can be purchased as SharePoint hosted only without the Office 365 offerings should you wish. This version of SharePoint is hosted and maintained by Microsoft.

 

  • Sites in SharePoint are where you store your data. SharePoint provides several Site templates out of the box that can be used instantly, two such templates are Team sites and Publishing sites. Both have different uses and different capabilities. Team sites can be used by your teams and departments, this site template provides the ability to upload documents to a library with or without version control, monitoring of documents with check in/out, metadata and tagging facilities. Content can be targeted to specific business users with audiences. In addition, you have pre-built workflows that can be utilised straight away. Publishing Sites allow you to control when and how content is deployed to the site using content management processes. Publishing sites are used to create public websites, intranets and communication portals.

 

  • SharePoint communities enable the sharing of knowledge using Wiki’s and Wiki pages bringing people together to share and learn. Information can be shared across your enterprise. SharePoint also allows you to tag content, you can understand the content and it’s use from its tags. Users can subscribe to tags to get to the right information faster.

 

  • With SharePoint, your content is all stored in one place. Typically, organisations store data in folders in file shares, with the result, documents get lost, users then end up recreating the same document. You can manage documents, web content and records on a single platform with SharePoint. SharePoint allows document versions to be managed, apply retention policies to documents to archive or expire your document or run audit reports. Metadata can be added to a document library to better describe the content and to find it using SharePoint search. With SharePoint’s office integration, your existing working environment remains the same.

 

  • SharePoint search provides one platform to access all your information in SharePoint in addition SharePoint can also search file shares across your enterprise and Exchange mailboxes using E-Discovery and then export the results for an audit or legal case. SharePoint enhances the presentation of the results which is a combination of refinement, people and relevance. On the results page of a search you will have metadata and tags to refine your results on the left side, with the most relevant results in the middle of the page and people suggestions on the right. Tags can also be used in search queries to locate documents or people.

 

  • Visualization of data in SharePoint is accomplished using reports, charts, worksheets, dashboards, scorecard’s and KPIs. Performance Point services, Reporting Services and Power Pivot enables reporting, analysis and creation of Charts, dashboards, scorecards, KPI’s. Visio services enables rendering of diagrams and charts in the browser. Excel Services enables you to manage Excel Workbooks as interactive reports.

 

  • SharePoint compsites enable you to create business solutions by connecting and configuring the basic building blocks of functionality, this includes combining data, documents and business process in a productive useful way. SharePoint compsites enable your Power Users to build complex business processes without the need for code. SharePoint compsites can be a simple as a document approval workflow, to a BCS (Business Connectivity Services) profile page displaying external data in SharePoint with create, read, update, delete operations.

 

Aspira currently offer SharePoint Consulting, Customization, Business System Solutions and Support. Our team of experts have accomplished numerous of SharePoint projects across multiple sectors such as Banking and Finance, Construction, Healthcare and Medical devices. If you are interested in any aspects of our SharePoint offering. Feel free to contact us for a free consultation on your SharePoint project.

Author:  Paul Cuthbert, SharePoint Developer, Aspira.

Top 10 traits I most admire in a Manager

 

I have worked for a variety of managers to date and have met many more along the way!  As a result, I have experienced many traits I admire and some traits I dislike.  These are the Top ten traits that I most like in a people manager.

  1. Give credit in public – acknowledge your staff’s contribution and don’t pretend you do all the work!
  2. Promote people with potential – you should look out for the high performers and help them become the leaders of the future.
  3. Be honest about people’s performance – give constructive feedback – both negative and positive and don’t make false promises about salary increases that will never happen.
  4. Create a co-operative and collaborative environment where peers help each other rather – avoid “warring tribes” syndrome.
  5. Don’t ask your people to do something that you’re unwilling to do yourself.
  6. Be respectful towards individuals.  People respond positively when treated with dignity and respect.
  7. Take the time to build team spirit.  Hold team meetings and build in time for team members to meet each other face-to-face.  This will dramatically improve their working relationship.
  8. Be supportive when your people make mistakes.  It’s easy to be nice when everything is going well, but great managers give support to their team members when things are going wrong.
  9. Trust your team to do their job – give clear direction and review progress, but don’t disempower your staff by micromanaging their hourly activities.
  10. Build relationships – work is about more than getting the task done, it’s also about building relationships with colleagues and stakeholders.  Great managers make an effort to connect on a personal level with their team members, helping to understand what makes them tick. And if they like Bruce Springsteen then that is a great start!

How many of these traits do you already exhibit?  At Aspira we do our best to demonstrate these traits, as I believe it is a key factor in any successful company.

I find this quote really good to guide my thinking and behaviours “People do not leave a company, they leave a manager”

Author: Mary Dwyer, Operations Manager, Aspira.

Project Resourcing and Staff Utilisation: A view from the bench, and the benefits of our virtual bench to our clients.

Using my regular football analogies in this blog, it occurred to me how the dynamics of staff utilisation in medium to large consultancies can have many similarities with the challenges of managing junior soccer teams. We featured our sponsorships of Cork City and Castleknock Celtic previously and my experience of managing under age teams has often helped me in my professional capacity as HR & Resourcing Manager at Aspira. I am under no illusions that Cork face much wider considerations and challenges but bear with me.

”Don’t you dare leave me on the bench!…..”

 

 

 

 

 

 

 

 

 

 

 

At Aspira most of our staff work on in-house and external clients projects. They are specialist PMs, Business Analysts, Software Developers & Testers, System Admin and tech support professionals. As a consulting organisation, it is important that these staff are kept busy for their own personal job satisfaction as well as for the obvious commercial reasons. We hire staff who enjoy working with clients, have a sense of pride in meeting their expectations and feel comfortable with our policy of knowledge and skill transfer throughout project delivery. But there will be down time, and time on the bench….

All Aspira staff have a training plan and we ensure that time is set aside to complete training courses, upgrade certifications, and also work on Aspira internal projects. This utilisation strategy needs to align with our clients’ needs. They value our resources, and generally retain them for at least 3-9 months or longer in some cases. Our software projects tend to have more control from our side so we can plan downtime better. One of our .NET teams will be coming off a major project over the Summer and our plans are already in place to update and appraise their training and certification needs before they are snapped up again on their next client assignment.

This coming and going of staff in our Dublin and Cork Offices is something we are very used to. I know that many of us are always wary of being thrust onto tender work when coming off a project, but our Subject Matter Experts are the very reason that we have won so many public sector tenders. They understand what clients are trying to achieve on their projects, and are able to articulate very clear and comprehensive approaches to tender responses and proposed deliverables. As they are our own staff, we can stand over their delivery and make our prices attractive to client organisations. We believe that this level of engagement with our consultants give them a greater sense of belonging to Aspira, and more aware of our overall objectives.

So this brings me back to my football team. All parents want their child to play, but there are 16 on the squad which means 5 on the bench. I don’t expect any of those 5 to be happy to be on the bench, and I need them to be motivated and ready to play when I need them. I also need to make sure that the 11 on the pitch are set up in the correct formation, give us the best chance to win the game, whilst all are playing in their favoured positions. As with any company project or in the ongoing running of a client’s business, not everything will go to plan in a football match. The opposition are stronger, break us down on the right or left wing, have a greater threat at corners or present any other risk to our hopes of winning the game. So I make changes to counter that. We may switch to a 4-4-2 formation, replace a more skilful player with a more physical player, or use a different more direct approach that requires your tallest player up front. In that brief 80 minute period, the team that adapt better to the pitch, use their resources the best, have the highest work rate, play to a plan, and take their chances…..will win. I want everyone to play, and everyone to feel part of the objectives of the Club and our team. There are only 11 players on the pitch at any one time, but all 16 will feel rewarded in their combined efforts. Our players roll on and roll off the pitch, in the same way that our consultants help our clients deliver their projects.

We pro-actively manage a bench of skilled Project Managers, Business Analysts, Test & Test Managers, Software Developers and IT Support staff who can react promptly to our client’s project demands. Whilst this may not be as urgent or immediate as replacing my injured right back with a suitable substitute, it can be a huge benefit to our client to have a highly skilled PM come onto a project at short notice, and have an immediate impact on a project rescue or simply in standing in for a sick member of staff. The same goes for our SW development team. Clients may not have the headcount clearance to have 10 developers full time, which is where Aspira can help.

Aspira also have a proven resourcing methodology that allows our clients to issue staffing requirements to us, for diverse technical skill sets that our skilled HR team can source from our associate database or through referral. Our excellent screening processes, and inhouse technical expertise and prior knowledge of our clients work culture allow us to shorten response and lead times to fit the need.

 

 

 

In many ways, our children, players, parents and the wider community are the customers of Castleknock Celtic, and this is how I see my role as a mentor. In the same way, our clients staffing needs and projects demands are the priority of our Resourcing team. Please call or email me if you require our assistance in sourcing your staff solutions over the coming months.

 Author: Russell Moore, HR & Resourcing Manager, Aspira.

BYOD Rocks! How the Joshua Tree influenced Mobile Device Management

The legendary U2 album “The Joshua Tree” celebrated its 30th Year in March this Year, twenty years before the formation of Aspira!   The Windmill Lane recording studio was used in the production of the album, which is around the corner from the new Aspira Docklands building in Dublin.   It is interesting to see the influence that this seminal work has had, both consciously and subconsciously…

 

Mobile devices in the workplace have rocked the World of many IT leaders.  It’s as if U2 played from the office rooftop ordering all the end users you support to buy as many devices as possible from the Streets With No Name and connect them to corporate services.

 

Bring Your Own Device (BYOD) was born and employees Followed in the masse like there was No Line On The Horizon. However, it’s not all Bad.  There’s no point in Running To Stand Still or pretending it isn’t happening or saying “we don’t allow our employees do that.”

 

The truth is, it’s Out Of Control, they’re doing it already and will continue to inject noncompliant devices into your network With or Without Your permission. ONE recent Gartner survey suggested that currently, most employees are eligible to use their own equipment with employee data on board.

 

This is the Elevation of An Electrical Storm: how will you support workforce Desire to use personal apps and devices while allowing them to be productive in a secure environment that protects corporate data?   Here are eight tracks to try out:

 

  • Craft Policies, It’s Even Better Than The Real Thing.
  • Evaluate devices connecting to your network – don’t leave yourself wondering if I Still Haven’t Found What I’m Looking For.
  • Authenticate devices and apply user acceptance signoff.
  • Security, corporate data protection, and compliance are shared responsibilities. There is no chance of reducing risk without cooperation. A self-service portal can help users understand why they may be out of compliance – Sometimes You Can’t Make It On Your Own
  • Communicate the privacy policy to users and make it clear what data you can and cannot collect from their mobile devices
  • Isolate personal data from corporate data – North and South of the River.
  • Manage data usage on subsidized plans
  • Monitor devices continuously for compliance to policies

 

Surrender:

BYOD is an emerging best practice for giving employees the freedom to work on their own devices while relieving IT’s significant financial and management burdens. However, BYOD will never deliver on these promises of streamlined management and cost savings without a well-written policy and a robust management platform.

 

Stranger In A Strange Land:

Your business isn’t limited to your own systems. Thanks to access to cloud services we can communicate with customers, share files, collaborate, video conference and more. While these cloud services increase capabilities with good value for money, its important not to forget that every connection that reaches out from your network may open the door for someone to reach in.

 

It’s a Beautiful Day!

Aspira is celebrating its 10th anniversary in May this Year and will be announcing the opening of Aspira Docklands building beside Windmill Lane.  It’s The Sweetest Thing!

 

Author:  Luca Santos, Aspira IT Operations

The Most Accurate Technology Prediction – Fifty Years On

The most accurate prediction in the field of computing was made in 1965 by Gordon Moore, then of Fairchild Semiconductor and later a founder of Intel.  He made the audacious suggestion that the density of transistors on integrated circuits would double every 18 months. Amazingly, device physicists and process engineers have managed to make good on Moore’s prediction over the past 50 years.

This exponential rate of progress – the fact that everything about computing continues to double at fixed intervals, is what makes it so difficult to predict the future of computing technology. There’s nothing else like this, in any other field. If transportation technology had improved at the same rate as information technology over the past 30 years, then a car would be the size of a mobile phone, cost €100, go 100,000 miles per hour, and travel 150,000 miles on a tank of fuel. A Boeing 747 would cost hundreds of dollars today, rather than hundreds of millions. Ridiculous? Not in computing, where today’s €500 laptop personal computer is vastly more capable than the $3 million building-sized institutional computer of just a few decades ago.

So what do we expect will happen over the next 2-5 years?  I believe Big Data will continue to drive consumer behavior and technology evolution.  The ability to manage, manipulate and interpret massive quantities of raw data in real-time, converting data into information, and Information into intelligence, is where our focus will need to be.

Data Storage, Encryption & Backup Services

Your data is the lifeblood of your business. Regardless of industry, data is the key ingredient for  your business’s strategy, marketing, financial analysis and more; in all likelihood your business has invested heavily in information and technical architecture to optimise your data management.

Therefore, any IT manager or CIO can appreciate the absolute necessity for stable and secure data storage, encryption and backup services. To lose access to your data – even temporarily, can have huge costs both in financial terms and in terms of the company’s reputation. And, in this age of instant broadcast via social media, any perceived loss of customer or billing data, any operational hiccups, or worse –  any compromise on the security of the data –  would be a PR nightmare to manage for any company.

Not all storage and security services are the same. It is essential that you entrust your data to a source that has the capability to deliver real business value by understanding the stakes and the business maturity to protect your brand and market share while ensuring the highest calibre service for your operational efficiency.

Aspira has the breadth of infrastructure, the technical expertise and the ability to offer true scalability for Enterprise grade data storage, encryption and backup services.

Aspira ensures you remain fully compliant with European data protection legislation with our advanced data storage and encryption methodologies, so you don’t need to constantly keep abreast of changing regulations. All the hassle is outsourced to us.

We offer total end-to-end encryption using a first-rate industry algorithms and the highest level SSL standard providing total protection and security across the data lifecycle. You can be confident in your data encryption security even while that data is in transit.

Where Aspira truly adds value is in our ability to deliver your precise set of requirements. Our security analysts and data architects will work with you to identify the optimum design for your business.

We will work with you to:

  • Specify your required data location
  • 30 days, month, quarter, annual data retention requirements
  • Identify key European data protection regulations that may specifically impact you apart from the top level directives.
  • Provide the right level of encryption for your business’s data.
  • Define your data storage requirements in terms of volume and the frequency of data transfer.
  • Scale the solution to your budget and your needs, both currently and including your forecasted growth.
  • Enable your own unique customised encryption key.
  • Provide online and offline data access supported across multiple clients.
  • Determine the required identity management and user role configuration specific to you
  • Activate and provide audit logs for full traceability on CRUD changes or backup restores.
  • Configure your required backup schedule.

…and much more.

 

Aspira delivers time and again our customised, streamlined Enterprise grade data storage, encryption and backup service, which has proven it itself and its value time after time as a true safety net for businesses across all sectors.

Contact Aspira today to discuss your particular set of requirements and see what benefits our service can deliver for you.

The Rise of Contingent Workforce

Companies are slowly but surely moving to the contingent workforce model – a provisional group of workers who work for an organization on a non-permanent basis. It is necessary for companies in today’s highly competitive environment to ensure that operating costs are as low as possible in order to maintain profitability. The contingent worker model offers great benefits as staff can dip in and out of the company as needed; whether it is an IT consultant, a business analyst, a project manager, a scheduling expert or other IT resource that is only needed on a temporary basis, bringing in a contingent worker to fill a gap reduces redundancy in the resource model. No company wants to pay to retain good staff if there is no work for them at that time. In this way you know you have the right resources available at the right time and leaving the company when their tasks have been completed.

Aspira is a solutions driven company and a leading supplier of experienced, skilled and intelligent IT and Project Management resources. We take a 360° view of all your needs and requirements to ensure that we offer the right candidates to you. Company culture, business process and the nuances of technical and business skills combined in the right individual are what make a successful contract resource. Our rigorous standards for selecting candidates will ensure a great match every time.

Aspira can provide our clients with the highest calibre:

• Programme and Project Managers
• PMO Specialists
• Business and Systems Analysts
• Project Risk Analysts
• Solution and Technical Architects (Software, Middleware and Infrastructure)
• Infrastructure & Networking Specialists
• Database Specialists
• Middleware and Application Developers covering multiple technologies
• ….and many other profiles.

Aspira does more than simply offer individual resources. Our aim is to offer maximum value to our clients by building long standing and mutually beneficial relationships. In this way we can assist our clients in the most effective way by offering our wealth of experience and counsel when selecting candidates that are not only more than able to do the job but who can offer added value in many diverse areas of the project lifecycle. We want our candidates to be able to effectively communicate with all of the different audiences and stakeholders in your business and, while they are specialists in their field, we hope they add extra value on top with additional skills and experience which you can avail of.

Our comprehensive approach ensures that we help you define who you need (if necessary), what technical skills the required individuals must have as well as what soft skills are fundamental to guaranteeing their overall success. We work with our clients to keep track of the performance of our contract resources ensuring you get the best for your investment.

Click here and talk to us today to discuss your resource needs and let us empower you to find the perfect match for your project.

IT Estate by Design

The reality of business means that companies often either begin with less-than-optimal solution and system architectures as they face financial pressures, inherit end-of-life or entirely customised systems through business acquisitions and mergers, or, as often happens, the goals and business model changes as the company grows and the architecture that once enabled is now constraining.

Greenfield sites (such as start-ups and young enterprises) can save considerable time, effort and cost over the long run by investing in Aspira’s Systems Architecture Design Service and implementing the right architecture from the ground up. Brownfield sites (such as businesses with an architectural estate already built) can also benefit by availing of Aspira’s Systems Architecture Design Service when the time comes to implement new or upgrade existing systems, or to plan a parallel architecture and data migration.

“Delivering advanced architectural excellence requires a team of highly experienced and knowledgeable professionals.”

Tangible benefits include a reduction in hardware redundancy, the retirement of appropriate hardware, identification of opportunities to move to cloud or virtual hosting as well as selection of the best fit COTS applications or PAAS (Platform as a service) solutions – all leading to a tighter and more streamlined IT stack.

When it comes to application architecture, the business architecture and the data architecture of an enterprise must be factored in before the application architecture can be successfully completed. Aspira works with clients to develop a target application architecture that realises the business architecture and the architecture vision.

During Aspira’s System Architecture Design Service, we can:
• Develop baseline business, data and application architecture descriptions
• Perform gap analysis
• Define Roadmap components
• Review Application Interoperability
• Apply your or create new Application Principles
• Create or apply your System Governance Model
• Confirm readiness and risk for business transformation
• Formulate Implementation and Migration Strategy
• Identify the Transition Architecture (if required)
• Guide you on Service Level Agreements
• Update your Architecture Vision/Roadmap

Aspira understands that companies today need system architecture that has a low cost of ownership, a fast return on investment, is flexible, modular and with a focus on configuration and not customization (to keep costs down). Not only this but the systems themselves must do more than meet current needs – it must be scaled for growth, performance, changing business requirements and meet company KPIs.

Delivering advanced architectural excellence requires a team of highly experienced and knowledgeable professionals. Aspira’s team of architects have experience across a diverse range of industry sectors including healthcare, human resources, insurance and telecoms. Your entire stack can be optimally designed and delivered using Microsoft and other technologies, depending on your needs.

Whether you have your development teams in-house or outsourced, whether your stack is in your own data centre or you are using SAAS or simply are starting out from scratch, click here and talk to us today about how we can transform or create your IT estate.]

Building a Solid Foundation for your New SharePoint Farm

Building a Solid Foundation for your New SharePoint Farm
SharePoint can be a powerful tool for any business. With on premises, Office 365 and hybrid options available, now is a great time to look into implementing this in your organisation. However, if you don’t start off on the right foot you can wind up in the all too common position of spending time and money on a system that your employees fail to see the value in. Here are 5 points to help avoid this:

Take the Time to Plan
The root cause of any failed or underwhelming SharePoint implementation generally stems from one place; a failure to take the necessary time to plan. This mistake is usually a result of budget limitations and time constraints. The focus is too often on getting SharePoint implemented as quickly and cheaply as possible. However, this approach will usually result in poor user adoption. This point is crucial as it greatly reduces the complexity of the following steps.

Don’t Deploy and Walk Away
With how easy a basic SharePoint install is now, there can be a temptation to take the out of the box setup and leave it at that. This is never a good idea. The business needs will change over time and require SharePoint to change with it. Even with a small, well planned solution, SharePoint will still require care and attention when given to the end user to ensure they can get the best of the features provided.

Start Small
SharePoint can be an extremely useful tool in many different ways. It can be used to help collaboration between team members, provide workflows for common tasks and processes, manage and control content and provide powerful Business Intelligence and Project Management tools. All of this can be customised to suit exactly what a business needs. However, all of these advantages can quickly cause headaches when not properly managed. Your focus in the beginning should be a solution that is small, simple and allows team members to see the benefit or the system. Don’t try to throw everything and the kitchen sink at them right away, expand after team members have a basic understanding and feel comfortable with it.

Training
Poor training for a new system results in poor user adoption for that system. That is a fact. If the first experience a user has is one of confusion and there’s no clear reference to reduce this confusion, they will resent the system. They may be able to use the system, but not to its full potential. There are three main points to prevent this:
1. Organise small training sessions of no more than 15 people per session. Keep the sessions under two hours.
2. Create short videos for the main features of the site and share these with users.
3. Provide a digital manual and share this with the users.
This may seem like overkill but it allows users a choice of how they learn about the system, letting them choose the one they prefer and ultimately being more willing to accept the system.

SharePoint Team Leads
Having an enthusiastic member in each team to act as a power user in your SharePoint solution is a useful way to ensure your transition to SharePoint runs smoothly. Giving these users one to one training and having them act almost as administrators for the system will prevent frequent repeated questions to the IT department as well provide a certain amount of visibility into the system. With these users included in the process people will be more understanding if you run into issues implementing the system. Without this your users can quickly change from supportive to disinterested in the solution.
SharePoint is the ultimate example of getting back what you put in. Rushed setups will leave users with a negative image that you will struggle to recover from. But, through clear planning, a willingness to listen to your users and communicate with them effectively you can provide a very effective tool for your organisation.

For more information on SharePoint solutions and other services Aspira provide, you can contact a member on the team on: info@aspira.ie

Security advantages and disadvantages of Private and Public Clouds

Cloud computing is a disruptive technology. It can be instantly deployed, scaled, metered and made easily available. According to estimates, by 2018, the global cloud equipment market will reach $79.1 billion. Already a massive market, in 2015 end users spent more than $180 billion on cloud services.

So what exactly is Cloud Computing?

It’s where a third party service provider can deliver your software and hardware requirements through the internet and you in turn then pay for the services depending on usage of the products. Today, a staggering 93% of organisations are running applications on cloud and 82% of them have saved money by moving to the cloud
In using the cloud, organisations can avail of the ‘online service’ or store and also use it to access data. The space where the data and applications are stored is known as ‘Cloud’. Before the availability of cloud, organisations would have owned servers, datacenters and other infrastructure elements required to operate the platform. Now many use the cloud.

There are two distinct types of cloud:

Private Cloud
Private cloud is a cloud which is owned by a specific organisation. The biggest advantage of using a private cloud is data security. According to recent surveys, approximately 66% of organisations are using public clouds.
Some of the security advantages of using private cloud are as follows:
• Data is protected behind firewalls.
• The datacenter can be completely isolated from the rest of the world.
• You can customize the access to data for individual employees.
• You don’t live on whims and fancies of your cloud vendor.

• Employees have physical access to sensitive data.
• Vulnerability to attack is less but not nil. In the case of a security attack, you are all alone to defend yourselves.
• Nature can spoil almost anything without notice.
• There are multiple external factors such as possible power failure, extreme weather conditions etc. that can impact your access to this data

Public Cloud
This is the kind of a service that can be offered to anyone. Google Drive and Amazon Web Services are examples of public cloud that are delivered via the internet. The computing processor and storage offered are owned by service providers or the third party cloud infrastructure providers. According to recent surveys, 88% of organisations use public clouds.
Security advantages of Public Cloud
• Your data is protected by an enterprise class firewall and multiple levels of physical security.
• There is no risk from disgruntled employees as long as passwords are changed regularly.
• The Security Expertise of your vendor may be beneficial while protecting your data from attacks.
• Security from Hardware failures.

Security Disadvantages of Public Cloud

• Your data travels all over the internet and is vulnerable to multiple types of attacks.
• You are at the mercy of just a user id and password – that’s all that is required to access your data from anywhere in the world.
• Your site may be physically accessed by other tenants.
• You are totally dependent on the whims of the cloud vendor.

Conclusion

Having evaluated your business needs and your desired level of security, you will decide on the right type of cloud computing for your organisation. However, you need not necessarily have to choose only one option. Perhaps you can take advantage of the best of both worlds. Hybrid cloud combines private cloud with public cloud and takes advantage of what each has to offer.

 

For more information regarding Aspira’s cloud solutions contact us on: info@aspira.ie

Open Source Vs in-house software

Today, Open Source Software (OSS) plays a dominant role in the IT world. It provides better security, higher quality of code and usually lower costs than proprietary commercial software. According to a survey by CNET*, 98% of Enterprises are using some element of Open Source Software. Gartner further estimates that in 2015, 85% of all proprietary commercial software packages included open source technology. Another recent survey of over 300 organisations by Accenture reveals that more than 50% of the respondents are committed to open source technology while around 28% of the organisations are experimenting with OSS. It is evident that organisations are finding more reasons for using open source technology than just saving the cost of licensing.

The Pros of Open Source Software

Quality of Code – Thousands of talented developers work relentlessly to refine and develop new features in open source software. This results in efficient and high quality code. In fact, a survey conducted in 2014 estimated that 80% of open source software users chose to use it due to better quality. As an example, Linux is widely chosen for it’s technological superiority and security.

Security – Unlike in the past, open source technology is scrutinised very closely by thousands of developers worldwide. Compared to proprietary software security breaches are rare.

Freedom, Flexibility & Innovation – You no longer will be dependent on your vendors’ lock-in, vision, timelines, prices, dictates etc. With OSS, you are flexible to innovate new products and applications out of your chosen software. You will have thousands of developers from across the world easily accessible to help you develop your product.

The Cons of Open Source Software

Open source software may look better than similar proprietary software, however, let’s not jump to the conclusion that OSS is always the best fit for your business. Like everything else there is two sides to the coin.

User Interface – The open source system may be technologically superior, however, not everyone will be happy to use it if it doesn’t provide user friendly interface. If end users are not comfortable with the software, their efficiency will go down and productivity will be hampered. This situation may result in a huge loss for the oOpen sourcerganisation.

Hardware compatibility – It is crucial to evaluate the compatibility of the OSS with your existing hardware. In certain cases, hardware requires specialized drivers from the same equipment manufacturer to work efficiently. Although there are open source drivers available for free, they may not work well with your specific hardware.

When you need instant and custom support – Open source software users take advantage of community support. When you face a challenge or come upon an issue there are always OSS community members ready to offer advice and share assistance. Even though this response is comforting, fast and supportive you still need to actually do everything on your own. In case of proprietary software, the vendor can provide customized support based on your requirements.

Conclusion

All in all Open Source software may on the surface seem like the better option for your business over commercial proprietary software. However, as an organisation you must have the resources in place to manage the open source efforts matching it to your specific business requirements. Not every organisation has the time or ability to do this. Consider your project needs and business parameters clearly before making a final decision on which option is best for your organisation.

For more information on Aspira’s in-house and open source software check out our website or contact us on info@aspira.ie