Handling Changing Project Priorities

No matter how well you keep a project on track, there will be curve balls that change your priorities. There can be many reasons for changes. Things like changing legislation, client requirements or timelines. Shifting priorities around to meet new demands requires clever planning.

Resources, changing risks and project scope are common challenges for project managers. These can all cause changes to project priorities. There are three types of changes that can cause a shift in project priorities:

  1. Fundamental changes required to meet the project outcomes.
  2. Additions to the project scope approved through an organisational change process. These can be for reasons such as:
    1. responding to changes in the marketplace
    2. new technology or product that can significantly enhance a project’s outcome
    3. new information and knowledge that then requires changes to the project scope.
  3. Changes not part of the original project scope but now requested by the client. These are not vital to achieving the project outcomes.

Here are some ways to handle changing project priorities.

Prioritising changes

To prioritise changes there needs to be a predetermined ranking system. This will help you make objective decisions and minimise rework in the long run.

Leave egos at the door

In a team, there is no place for egos. Do not let them get in the way of delivering a successful project. There is no need for the team to take changing project priorities personally. Leave egos at the door. Projects get cancelled or put on hold for many reasons. It is all a part of being a team player working or an agile organisation. Be glad you had the opportunity. Look at it as experience for the next opportunity that crosses your path.

Use good project management software

When you use good project management software, everyone has a transparent view of how a project is tracking. If you have not changed over to a good system, you may need to consult the experts for advice. Project management software support many projects at a time. Use it as a tool to help plan the way forward when project priorities change.

Stay focused

Do not let changing priorities stress you out. Things may change but you can work out how to still deliver the project on time and on budget. Review the project scope and guidelines in your project management software. This will tell you exactly what you have to do to achieve success. Rely on organisational processes and procedures for change control and risk management. These will help guide you to success.

Communicate changes to senior management

Project changes usually stem from changes to the project scope. This will have a direct impact on the budget and timelines. It is important to let management know the severity of changing priorities and how to mitigate the risks. You may need more human resources, for example, but that will impact the budget. Senior management need to understand the real effects of changing priorities on the project.

Tracking project progress

Use project management software for tracking project progress. This is vital for meeting timelines and helps to handle project changes. You can track milestones, progress to date, important dates, suppliers, team members, contractors and anything else you need for each project. When priorities change, management software gives a clear picture of where you are at and what you need to do moving forward.

All projects will have changing priorities. It is about staying cool and having the right tools to help you handle changing project priorities with success.

‘Coasts full of jobs, seas full of fish’ – Navigating the challenges of Stakeholder Management


 

The single thing that makes a project complex is when it involves stakeholders with conflicting requirements.   Project Managers can struggle to understand everyone’s requirements and then navigate a course through those requirements to deliver satisfied stakeholders.

For Aspira’s September (Thursday 21st)  Lunch & Learn offering, we are delighted to welcome Dr. Susan Steele, Chair and CEO of the Sea-Fisheries Protection Authority (SFPA).   “The marine is a shared resource.” says Dr. Steele, “The SFPA act as guardians to make sure that it is protected and fairly shared. Our vision is ‘coasts full of jobs and seas full of fish’.

A passionate communicator and multi-tasker beyond compare, learn how Dr. Steele approaches the challenge of dealing with different stakeholder requirements, finding a way to make those requirements align, with the goal of achieving a win/win for the stakeholders and for the project.

Susan holds an MBA, MED as well as a PhD. She has seven children. She is an avid sea swimmer, swimming every day in the sea. She is also a runner having completed over 70 marathons, ultramarathons up to 200km in length and ironmen distance triathlons. Susan holds a private pilot’s license. To register, please complete the form below.

Lunch & Learn Registration

 

What is SharePoint?

 

 

SharePoint is a web-based, collaborative platform that enables Businesses to improve their Business processes, increase productivity and improve teamwork between their staff. It integrates with Microsoft Office applications to provide a document management and storage system; SharePoint is highly configurable and its use varies from one business to another. Businesses generally use SharePoint to create websites. These are then used as a secure place to store, organize, share, and access information from any device, from a desktop PC, to smart phones and tablets.

SharePoint is available as a hosted service provided by Microsoft or on Premise, where the server technologies required to support SharePoint are hosted on the client’s infrastructure and maintained by the client, or a hybrid of on premise and hosted.

There are currently 3 editions of SharePoint; Foundation which is free and provides simple collaboration using team sites, blogs and apps, Standard adds to this with Intranets, portals, extranets, search, and My Site social networking and Enterprise which adds business intelligence and office integration services. To see the full list of differences between the editions, please follow this link SharePoint editions. With the release of SharePoint 2016 Foundation is no longer available. In addition to these offerings of SharePoint we also now have SharePoint Online, which is a cloud hosted service as part of Office 365, however it can be purchased as SharePoint hosted only without the Office 365 offerings should you wish. This version of SharePoint is hosted and maintained by Microsoft.

 

  • Sites in SharePoint are where you store your data. SharePoint provides several Site templates out of the box that can be used instantly, two such templates are Team sites and Publishing sites. Both have different uses and different capabilities. Team sites can be used by your teams and departments, this site template provides the ability to upload documents to a library with or without version control, monitoring of documents with check in/out, metadata and tagging facilities. Content can be targeted to specific business users with audiences. In addition, you have pre-built workflows that can be utilised straight away. Publishing Sites allow you to control when and how content is deployed to the site using content management processes. Publishing sites are used to create public websites, intranets and communication portals.

 

  • SharePoint communities enable the sharing of knowledge using Wiki’s and Wiki pages bringing people together to share and learn. Information can be shared across your enterprise. SharePoint also allows you to tag content, you can understand the content and it’s use from its tags. Users can subscribe to tags to get to the right information faster.

 

  • With SharePoint, your content is all stored in one place. Typically, organisations store data in folders in file shares, with the result, documents get lost, users then end up recreating the same document. You can manage documents, web content and records on a single platform with SharePoint. SharePoint allows document versions to be managed, apply retention policies to documents to archive or expire your document or run audit reports. Metadata can be added to a document library to better describe the content and to find it using SharePoint search. With SharePoint’s office integration, your existing working environment remains the same.

 

  • SharePoint search provides one platform to access all your information in SharePoint in addition SharePoint can also search file shares across your enterprise and Exchange mailboxes using E-Discovery and then export the results for an audit or legal case. SharePoint enhances the presentation of the results which is a combination of refinement, people and relevance. On the results page of a search you will have metadata and tags to refine your results on the left side, with the most relevant results in the middle of the page and people suggestions on the right. Tags can also be used in search queries to locate documents or people.

 

  • Visualization of data in SharePoint is accomplished using reports, charts, worksheets, dashboards, scorecard’s and KPIs. Performance Point services, Reporting Services and Power Pivot enables reporting, analysis and creation of Charts, dashboards, scorecards, KPI’s. Visio services enables rendering of diagrams and charts in the browser. Excel Services enables you to manage Excel Workbooks as interactive reports.

 

  • SharePoint compsites enable you to create business solutions by connecting and configuring the basic building blocks of functionality, this includes combining data, documents and business process in a productive useful way. SharePoint compsites enable your Power Users to build complex business processes without the need for code. SharePoint compsites can be a simple as a document approval workflow, to a BCS (Business Connectivity Services) profile page displaying external data in SharePoint with create, read, update, delete operations.

 

Aspira currently offer SharePoint Consulting, Customization, Business System Solutions and Support. Our team of experts have accomplished numerous of SharePoint projects across multiple sectors such as Banking and Finance, Construction, Healthcare and Medical devices. If you are interested in any aspects of our SharePoint offering. Feel free to contact us for a free consultation on your SharePoint project.

Author:  Paul Cuthbert, SharePoint Developer, Aspira.

Top 10 traits I most admire in a Manager

 

I have worked for a variety of managers to date and have met many more along the way!  As a result, I have experienced many traits I admire and some traits I dislike.  These are the Top ten traits that I most like in a people manager.

  1. Give credit in public – acknowledge your staff’s contribution and don’t pretend you do all the work!
  2. Promote people with potential – you should look out for the high performers and help them become the leaders of the future.
  3. Be honest about people’s performance – give constructive feedback – both negative and positive and don’t make false promises about salary increases that will never happen.
  4. Create a co-operative and collaborative environment where peers help each other rather – avoid “warring tribes” syndrome.
  5. Don’t ask your people to do something that you’re unwilling to do yourself.
  6. Be respectful towards individuals.  People respond positively when treated with dignity and respect.
  7. Take the time to build team spirit.  Hold team meetings and build in time for team members to meet each other face-to-face.  This will dramatically improve their working relationship.
  8. Be supportive when your people make mistakes.  It’s easy to be nice when everything is going well, but great managers give support to their team members when things are going wrong.
  9. Trust your team to do their job – give clear direction and review progress, but don’t disempower your staff by micromanaging their hourly activities.
  10. Build relationships – work is about more than getting the task done, it’s also about building relationships with colleagues and stakeholders.  Great managers make an effort to connect on a personal level with their team members, helping to understand what makes them tick. And if they like Bruce Springsteen then that is a great start!

How many of these traits do you already exhibit?  At Aspira we do our best to demonstrate these traits, as I believe it is a key factor in any successful company.

I find this quote really good to guide my thinking and behaviours “People do not leave a company, they leave a manager”

Author: Mary Dwyer, Operations Manager, Aspira.

Aspira – Building Bridges in Dublin Docklands

 

 

Aspira’s new Dublin office is open a little over a year now & has seen significant changes in that short period. Here at the heart of Silicon Docks building developments mushroom overnight, new neighbours are arriving & exciting infrastructural plans are afoot. The return of the cranes to the Liffey skyline, and the general increased buzz around the Quays has really confirmed our decision to locate our Dublin HQ in what was a much quieter area only 2 years ago.

While the resulting noise and construction traffic can sometimes be a challenge, our staff are understanding – after all, engendering change and progress is often what Aspira provides to our consultancy clients.

On our doorstep is the flagship development, Capital Dock http://capitaldock.ie/ which will bring over 2,000 new jobs to the area but that is only part of a bigger story.

The IDA & Enterprise Ireland continue to drive inward investment & opportunities while Dublin Chamber is playing its part with the ‘Great Dublin Survey’ http://www.greatdublinsurvey.ie/  which is looking as far forward as 2050 and Dublin Docklands Forum also has ambitious plans for a vibrant community well into the future http://docklandsbusinessforum.ie/wp-content/uploads/2012/09/Proposal-for-the-Grand-Canal-Basin-and-Plot-8.pdf

Now ranked in the top 10 European cities for their startup eco-system, Dublin Docklands provides the perfect springboard for reaching a European Market and with Brexit uncertainty continuing without resolution, candidates are now choosing to make the jump from the UK to a Dublin base. This has been of great benefit to our HR & Resourcing Team, as we continually strive to source and place new consultants on our own projects or on clients sites. Many of our clients are located within 2 miles of our Office, Matheson, EirGrid, RTB, Central Bank, AIB, Dublin City Council and the Department of Public Expenditure to name a few. It’s a great advantage to have our consultants close to the Office to ensure a great sense of belonging to the Consulting & Resourcing Divisions.

The new plans to build additional footbridges to connect the North & South Quays, and also Ringsend open up new possibilities for easier access to our clients, or the host of new social venues that are springing up all over Docklands. The advantage of our location, close to Hannover Quay will be further enhanced by a quick stroll over the new bridge to the Point Village in the future. We hope that the new bridges prove to be a symbolic reference to Aspira building up our local client base and continue the growth of all of our service lines into 2018.

Author:  Philip McGillycuddy, BDM, ASPIRA

 

Project Resourcing and Staff Utilisation: A view from the bench, and the benefits of our virtual bench to our clients.

Using my regular football analogies in this blog, it occurred to me how the dynamics of staff utilisation in medium to large consultancies can have many similarities with the challenges of managing junior soccer teams. We featured our sponsorships of Cork City and Castleknock Celtic previously and my experience of managing under age teams has often helped me in my professional capacity as HR & Resourcing Manager at Aspira. I am under no illusions that Cork face much wider considerations and challenges but bear with me.

”Don’t you dare leave me on the bench!…..”

 

 

 

 

 

 

 

 

 

 

 

At Aspira most of our staff work on in-house and external clients projects. They are specialist PMs, Business Analysts, Software Developers & Testers, System Admin and tech support professionals. As a consulting organisation, it is important that these staff are kept busy for their own personal job satisfaction as well as for the obvious commercial reasons. We hire staff who enjoy working with clients, have a sense of pride in meeting their expectations and feel comfortable with our policy of knowledge and skill transfer throughout project delivery. But there will be down time, and time on the bench….

All Aspira staff have a training plan and we ensure that time is set aside to complete training courses, upgrade certifications, and also work on Aspira internal projects. This utilisation strategy needs to align with our clients’ needs. They value our resources, and generally retain them for at least 3-9 months or longer in some cases. Our software projects tend to have more control from our side so we can plan downtime better. One of our .NET teams will be coming off a major project over the Summer and our plans are already in place to update and appraise their training and certification needs before they are snapped up again on their next client assignment.

This coming and going of staff in our Dublin and Cork Offices is something we are very used to. I know that many of us are always wary of being thrust onto tender work when coming off a project, but our Subject Matter Experts are the very reason that we have won so many public sector tenders. They understand what clients are trying to achieve on their projects, and are able to articulate very clear and comprehensive approaches to tender responses and proposed deliverables. As they are our own staff, we can stand over their delivery and make our prices attractive to client organisations. We believe that this level of engagement with our consultants give them a greater sense of belonging to Aspira, and more aware of our overall objectives.

So this brings me back to my football team. All parents want their child to play, but there are 16 on the squad which means 5 on the bench. I don’t expect any of those 5 to be happy to be on the bench, and I need them to be motivated and ready to play when I need them. I also need to make sure that the 11 on the pitch are set up in the correct formation, give us the best chance to win the game, whilst all are playing in their favoured positions. As with any company project or in the ongoing running of a client’s business, not everything will go to plan in a football match. The opposition are stronger, break us down on the right or left wing, have a greater threat at corners or present any other risk to our hopes of winning the game. So I make changes to counter that. We may switch to a 4-4-2 formation, replace a more skilful player with a more physical player, or use a different more direct approach that requires your tallest player up front. In that brief 80 minute period, the team that adapt better to the pitch, use their resources the best, have the highest work rate, play to a plan, and take their chances…..will win. I want everyone to play, and everyone to feel part of the objectives of the Club and our team. There are only 11 players on the pitch at any one time, but all 16 will feel rewarded in their combined efforts. Our players roll on and roll off the pitch, in the same way that our consultants help our clients deliver their projects.

We pro-actively manage a bench of skilled Project Managers, Business Analysts, Test & Test Managers, Software Developers and IT Support staff who can react promptly to our client’s project demands. Whilst this may not be as urgent or immediate as replacing my injured right back with a suitable substitute, it can be a huge benefit to our client to have a highly skilled PM come onto a project at short notice, and have an immediate impact on a project rescue or simply in standing in for a sick member of staff. The same goes for our SW development team. Clients may not have the headcount clearance to have 10 developers full time, which is where Aspira can help.

Aspira also have a proven resourcing methodology that allows our clients to issue staffing requirements to us, for diverse technical skill sets that our skilled HR team can source from our associate database or through referral. Our excellent screening processes, and inhouse technical expertise and prior knowledge of our clients work culture allow us to shorten response and lead times to fit the need.

 

 

 

In many ways, our children, players, parents and the wider community are the customers of Castleknock Celtic, and this is how I see my role as a mentor. In the same way, our clients staffing needs and projects demands are the priority of our Resourcing team. Please call or email me if you require our assistance in sourcing your staff solutions over the coming months.

 Author: Russell Moore, HR & Resourcing Manager, Aspira.

10 reasons employees should bring their dogs to work

10 reasons employees should bring their dogs to work

Dogs are everyone’s best friend. Our four-legged friends work alongside us every day, but it seems this is forgotten. Police dogs catch criminals while service dogs assist their owners to live independently. Dogs have many roles working alongside their humans. But, the most important job of all, dogs are companions, best friends and family members. They make people’s lives better with their unconditional love. You can celebrate that on Take Your Dog To Work Day on June 23.

In a modern world, with many hours spent at work, dogs get left at home while employees earn a living. Pet Sitters International started Take Your Dog To Work Day in 1996 to encourage employers to allow dogs at work.

 

Here are 10 ways dogs make the perfect resource partners.

Boosts employee morale

Dogs are dependable, reliable, optimistic and have an unquestioning willingness to do what you ask. They alert staff to problems and are always happy to see you. Dogs in the workplace improves staff productivity because their best friend by their side.

Increases teamwork

Dogs invite interaction and help form strong bonds among staff. They are great for breaking the ice. People are more likely to talk to each other when someone has a dog. Employees can find common ground over dogs. This can cut down office gossip because they are too busy discussing dog stories.

Promotes good health

The added bonus of dogs in the workplace is that it forces employees to take breaks. Staff have to walk them for a good 10-minutes a few times a day. This promotes a healthy work life balance during the day.

More employee flexibility

Many people cannot wait to leave work to get home to their pooch. Their pet has been locked up, alone all day and need their human’s time at the end of the day. Dogs are part of employees’ families, so allowing them in the workplace removes the need for staff to rush off. Employees will be more flexible with their time if their best friend is by their side rather than waiting for them to get home. What a great way to increase productivity.

Financial benefits

Bringing their dogs to work has huge financial benefits for employees and costs the company very little. No longer will employees have to pay for dog walking services or doggy day care if their dog is at work every day.

Attract the best people

People think of their dogs as part of the family.  Potential employees may prefer a company that allows dogs at work over a company with a no dog policy.

Improve the company image

Dogs in the workplace improve a company’s image. Clients will see the company as forward-thinking and progressive. Being able to interact with pets when they visit, will boost your clients’ sense of wellbeing. It helps them relax and enjoying visiting your workplace.

Relieves stress

Dogs are natural stress relievers. They are sensitive to your needs. When you need to blow off steam, they are ready to play. They will snuggle close when you feel down and need a quiet moment. A dog friendly workplace relieves employee stress and encourages harmony, which, in turn, increases productivity each day.

Reduce staff turnover

Staff turnover is a huge problem for employers. It costs time and money to get new hires up to speed. Workplaces with a ‘bring your dog to work’ policy encourages people to stay rather than risk not being able to bring their dog to work somewhere else. This is a great perk to keep staff loyal to organisations.

Pets reduce employee sick days

Dog owners do not want to leave their pets at home while they go to work. Employees can call in sick or leave work early to attend to their pet’s needs. Allowing pets in the workplace eliminates this problem.

At Aspira we understand the problems of resourcing your projects. We can help boost your business to achieve your vision. Contact Aspira to found out how – www.aspira.ie.

 

A Problem Shared Is A Problem Halved?

 

We’ve all heard the saying ‘A Problem Shared Is a Problem Halved’, but when it comes to Project Management is this really the case?

 

As a Project Manager, and a Mentor to other Project Managers, I often jokingly remark that my job can be that of a ‘PM Counsellor’. I meet with my clients for an hour at a time and, swapping a reclining couch for a Gantt Chart or Risk Log, discuss their most recent project woes, challenges and achievements. More often than not, whilst working together in this manner, we unearth potential solutions where there may initially have appeared to be none.

 

Over time, working with clients of varying levels of seniority and experience across many different industries, one observation has cropped up again and again. Sometimes simply the exercise of articulating a problem to an impartial third party can be just what is needed to gain perspective on a particular situation or challenge. In my own experience I’ve found that by providing a non-judgemental, supportive environment to the Project Managers I meet, they often answer their own questions in the process. Having neutral, unbiased support where there’s no judgement on the proverbial ‘stupid question’ can make it a lot easier to come to a satisfactory solution to the challenges that face every project.

 

When I reflect on my own career progression as a Project Manager I realise now that I may not always have leveraged the vast wealth of knowledge and experience of the people around me. There were occasions when I could have found a simple answer to a question, if only I had just asked someone on my team who I trust. So for those of you who are new to Project Management, or more experienced people who maybe too slow to ask for help, here are some tips to help you on your way:

 

  • Use your Team! Delivering a project is a collaborative effort and your project team are in it with you. Each member of the project team will have different areas of expertise and experience so don’t underestimate the knowledge which is readily available to you.
  • Talk to other Project Managers in your organisation – chances are they’ve faced similar challenges before and have the scars to prove it. I’ve yet to meet a PM who doesn’t love to be the Superman or Wonder Woman of project management solutions, and they will be happy to share their experiences.
  • Find someone independent to your project that you trust to give an unbiased opinion. When faced with a difficult decision, maybe treat them to a coffee and talk through the challenge with them. Often you’ll know what the best course of action might be, but saying it out loud, could be just what you need to gain a better perspective on the situation.
  • Get a Mentor – in addition to giving advice based on their own experience, a mentor will help you develop your strengths as a Project Manager and can introduce you to a network of people who may help your career progression in general.
  • Join a Project Management Community – forums like the PMI Chapter in your area or the various Online Groups that sites like LinkedIn provide, are excellent opportunities to meet your peers in both social and professional environments.

 

As the now iconic British Telecom ads of the early 1990s endorsed, “It’s good to talk”. Make this your motto as you navigate your career in Project Management.

For more information on Aspira’s Project Management Mentoring & Coaching Services please contact info@aspira.ie

 

Author:  Emma Daly, Project Services Director, Aspira.

The 1% Better VoxPop @ The Project Management Institute – Ireland National Conference

http://robofthegreen.ie/episodes/episode-15-pmi-ireland-voxpop/

Oh yes, it’s back by popular demand!!! The 1% Better VoxPop!!

After making its debut a couple of weeks ago, and (for the most part) being well received, it’s coming back for another airing (literally). This time round, we’re going full Project Management style with the show….and combining it with the 1% Better theme!!

I recorded this show during the PMI Ireland National Conference at the Aviva Stadium on May 4th 2017. This was an action packed conference with a great selection of speakers and over 350 attendees.

Project Management is something I think we all do in one way or another. We all plan a bit, take and manage risks, create To-Do lists and ultimately want to get value or benefits from what we do with our time & resources (sorry for all the PM lingo). So, to prove this, I asked a random selection of the guests a 1% Better question relating to Project Management!!

After much consideration and debate (with myself), the question I landed on asks to what one (or two things) do you (the guest) do from the world of Project Management that you bring into your day to day personal life that adds a little bit of value, organises the chaos and makes things 1% better! This was a bit of fun but it was interesting to hear the responses…some very similar and some quite different.

Overall it was a great day, lots of learnings from it and I was more than happy to do some 1% Better podcasting during the event for the PMI Ireland. As a member of the PMI-Ireland committee, I was playing a dual role but happy do so.

To learn a bit more about the PMI Ireland Chapter, go to the site here – https://pmi-ireland.org/

I hope you enjoy the PMI Ireland Vox Pop. If you do, please leave a rating or comment on iTunes or on the site (http://robofthegreen.ie/contact/)

Have a great day/weekend,

Rob

Where’s Me Jumper: Putting smarts into Project Management !

Everything seems to be upgrading to a smarter version these days. Even jackets ! with Google and Levis recently announcing a collaborative effort in the upcoming release of their smart jacket.  Surely the days of losing one’s jumper at 0300 am in various establishments may be finally coming to end, solving one of the first world’s most pressing problems. The notion of such everyday items becoming smarter lead me to ask what new smarts are out there that could be applied to project management.

To make it easier and more efficient for project managers to manage projects and not get lost in a sea of complexity and change, I believe there are many new smart ways to improve project management performance. For this short blog, I have picked some of the PMI knowledge areas to see where “smarts” could be applied.

Project Time Management.

A lot of people still use Excel to manager project schedules. MS Project has been around for a long time and could not be considered new, however the new versions of Project Online certainly does bring a lot to the party regarding smarter scheduling. Ms Project online now allows Enterprise resource management (essential in today’s project matrix organisations), Portfolio Optimization, Anytime and Anywhere access via Browsers, Dashboard reporting as well as integration into Skype for Business and enhanced SharePoint integration. One thing having such new tools, I always advise for anybody working on MS Project to also take the MS Project Certification exam to make the best of such tools and to improve your scheduling skills

Project Quality Management

We all know quality is critical to any project. Many folk again still use Excel to record and managed defects. I would strongly advise using either enterprise quality / defect tracking tools such as IBM Rational Rose, MS TFS or perhaps use one of the many cloud based defect tracking tools to ensure you have a systematic process for dealing with defects and issue resolution. One should also consider the use if automated testing tools such as Selenium / Cucumber / Jenkins to save testing cycle time and to ensure consistent tests where appropriated.

Project Communications Management.

In a previous blog on Project Management and the Self-Destructing Project Update, I noted how the impact of the various social media platforms outside of work are beginning to have an influence on communication within the work environment. Many organisations already have begun to use enterprise-grade social media, although these business-focused tools tend to be a little different to the tools that flourish in the wild. For example, Yammer is deployed as a business-focused alternative to Facebook; various Instant Messaging tools such as Skype for Business take the place of WhatsApp and enterprise tools such as SocialCast are found in organisations as a replacement for micro blogging tools such as Twitter. It is certainly worthwhile to consider the communication channels that one can use these days in a project and perhaps cater better for the new generation of project team members.

Project Risk Management

Sometimes it is not a case of using a shiny new tool. We can become smarter too by learning more about how to deal with certain aspects of project management. Most project managers keep risk registers, but they are often static documents or repositories.  Dealing with risk is one of the most important jobs in any project and to this end I would recommend people taking the PMI-RMP certification in order to best equip one’s self to deal with topics such as risk process facilitation, risk monitoring and control as well as specific risk analysis skills. Learning more about how to deal with risk will make you a much more valuable project manager.

There of course many other new tools and techniques out there to help make our projects smarter and thus delivering increased value and the key is to ensure that you are aware of latest industry trends and products and methodologies that might make sure that you don’t feel “lost” at the end of your project and keep an eye out for smart jumpers coming to a Christmas near you.

CAREERZOO 2017– 12 tips to make the most of your visit

Devise a plan for the day. Get there early. Select the top 10/15 companies you’d like to meet & visit them first. Early in the day is best to get recruiters attention. But also leave some time for “wild cards”.

Dress smart. What you wear is important. Job fairs are typically big events with a lot of people, and you’ll stand out by looking good.

CV’s. Print the amount you think you’ll need & double it !

Do your research.  The more you know about the organisation and the types of positions they hire for, the better you will come across to the employer. Aspira’s Resourcing Manager, Russell Moore says, “Surprise companies with your knowledge, and impress them with the initiative you took to research the company’s mission, purpose, and typical clients.”

Don’t ask questions that you can find answers to online. Ask recruiters to elaborate on information you’ve learned from your research instead of. Mention something you’ve read online about a new product or a new initiative.

Make an impression. Be enthusiastic. Demonstrate your interest with a firm handshake, good eye contact, a smile, and a good conversation with the company representative.

Remember this is networking. Collect as many business cards as possible and make a good first impression. When it’s time to apply for an open position, you can stand out by referencing that connection in your cover letter or introduction email.

Be prepared to answer questions about yourself. Be concise; you don’t have much time to make your impression before the recruiter is on to the next person. “Sell yourself but keep it brief. Describe your skills and where possible, relevant work experience.” says Philip McGillycuddy, Head of Business Development at Aspira

Keep your ear to the ground. Listen to everyone around you. If you find yourself waiting in line to speak with an employer, make your time count.

Take notes on the stand. You’re going to be speaking to a lot of different people – you will not remember every conversation. Take the worry of having to recall details by taking notes.

Check your phone. Sometimes employers might have follow up questions for you. If they do, that’s usually a good sign – do you want to miss out because you missed a call?

Follow up after the event. Be prepared to follow up with the recruiters after you meet them. Ask for a business card, and send thank you emails.

Created by:      Philip McGillycuddy

Company:        Aspira

Position:          Head of Business Development

World Recognised Project Management

If you could have a qualification with the power to open doors for you into multiple industries as diverse as IT to Engineering to Big Pharma and more, in any country across the world where you wish to work, would you let that opportunity pass you by? Neither would we.

 

Not everyone is cut out to be a project manager. It takes a certain level of determination, grit and sheer force of will to oversee and guide a long and complex set of interdependent tasks to completion inside an allocated budget. This is what makes it so fulfilling as a career. Great project managers are detail-oriented, have excellent organisational and perceptive, pragmatic planning skills.
 

For driven individuals wanting to embark on project management as a career, the time is definitely now. Project management job opportunities are plentiful and the supply never seems to meet the demand. That’s why it’s such a bankable and dependable career choice.

 

However, it is absolutely essential to have a professional – and industry recognisable – credential to your name to secure a lucrative role in Project Management. When it comes to Project Management training; what differentiates Aspira from all the rest is simply this: our training is more than a credential – it is effective, insightful and will give you actual techniques and templates to work with in your project management career. That’s why Aspira’s project management training is such a beneficial device to help enhance your ability to make the transition into project management.

 

Our industry experts have crafted a diverse set of project management course options which cater specifically to the differing needs of those in search of powerful incisive training. Whether you are looking for an introduction to project management essentials or become a recognised Project Management Professional (PMPTM) certified by the PMITM, or are looking to train your staff to be the best Agile Scrummasters on the market, Aspira has precisely what you need in our range of project management training options

 

All of our courses use the latest edition (5th Edition – March 2013) PMBOK Guide® as the core reference. By the end of our courses our trainees leave with a detailed understanding of Project Management terms, concepts and methodologies. Trainees are presented with real world project challenges providing opportunities to exercise their knowledge and skill before completing the course. Aspira project management training results in competent and confident project managers armed with all the skills and abilities required to effectively and methodically manage any project.
To talk to us today about the project management course that best suits your needs, you can contact us on: training@aspira.ie or direct call on: +353 21 235 2550